PTSA Treasurer

The Treasurer manages the funds of the PTSA on behalf of the membership and the board of directors. The funds, books, and record-keeping materials are the property of the PTSA. The Treasurer serves as an active participant on the board of directors and attends all meetings. The Treasurer serves as chair of the budget committee and presents the budget to the board and membership.

The specific duties and responsibilities of Treasurer are:

• Assure all PTSA funds are promptly deposited into PTSA bank accounts.
• Reconcile the PTSA’s bank accounts and financial records.
• Maintain accurate and detailed accounting of all funds received and disbursed.
• Pay all authorized financial obligations of the PTSA, including membership dues and fees owed to ISD Council, in a timely manner.
• Submit written monthly financial report at each membership or board meeting.
• Send written reports to the board during months when no meetings are held.
• Submit an annual report at the end of the fiscal year (June 30).
• Chair the budget committee to develop and present the budget for the following year.
• Preserve all receipts, invoices, bank statements, cancelled checks, and other financial records as specified in the records retention timetable.
• Submit the current year’s records to a financial review committee.
• Ensure that appropriate and adequate insurance (liability insurance at a minimum) is purchased for the PTSA.
• Prepare and file the appropriate IRS informational forms (990-N, 990-EZ or 990 and 1099- NEC), state sales tax forms, annual incorporation renewal report, Charitable Solicitations report, business license, and any city/county licenses in a timely manner.